Privacy Policy
BBYC Privacy Policy
BBYC Privacy Policy
Botany Bay Yacht Club Ltd | A.C.N. 000 980 361 | 44 Endeavour Street, Sans Souci NSW 2219
1. Introduction
Botany Bay Yacht Club Ltd (the Club, we, us, our) is committed to protecting the privacy of our members, volunteers, visitors and all other individuals whose personal information we collect and hold. This Privacy Policy explains how we collect, use, store, disclose and otherwise handle personal information in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).
By becoming a member of the Club, participating in our events, or using our website, you consent to the collection and use of your personal information as described in this policy.
2. Who This Policy Applies To
This policy applies to all individuals whose personal information the Club collects or holds, including:
- Current, former and prospective members;
- Volunteers, race officials and committee members;
- Regatta and event participants;
- Visitors to the Club and our website; and
- Any other individuals who interact with the Club.
3. What Personal Information We Collect
The types of personal information we may collect include:
- Full name, date of birth and gender;
- Contact details including postal address, email address and telephone numbers;
- Membership category and membership number;
- Vessel details including vessel name, class and registration;
- Emergency contact details;
- Payment and financial information necessary to process membership fees and event entries;
- Photographs and video footage taken at Club events and activities;
- Working With Children Check numbers and results, where required; and
- Any other information you voluntarily provide to us.
We collect sensitive information (such as health information) only where it is reasonably necessary for our activities and with your consent, or where otherwise required or permitted by law.
4. How We Collect Personal Information
We collect personal information in a number of ways, including:
- Directly from you when you complete a membership application or renewal form;
- When you register for or participate in Club events, regattas or racing;
- When you contact us by phone, email or in person;
- Through our website, including via online forms or email enquiries;
- From third parties such as Yachting NSW or Yachting Australia, where you have authorised this; and
- Through photographs and video footage taken at Club events and activities.
Where it is reasonably practicable to do so, we will collect personal information directly from the individual concerned.
5. Why We Collect and Use Personal Information
We collect and use personal information for the following purposes:
- To process and manage Club membership;
- To administer and conduct racing, regattas, cruising and other Club events and activities;
- To communicate with members and participants about Club news, events and activities;
- To comply with our obligations to Yachting NSW and Yachting Australia;
- To ensure the safety and wellbeing of members, participants and visitors;
- To process payments and maintain financial records;
- To maintain the Club's register of vessels;
- To fulfil our child protection and Working With Children Check obligations;
- To publish results, photographs and news in Club communications, including the Log newsletter and our website; and
- To comply with legal and regulatory requirements.
6. Disclosure of Personal Information
We may disclose your personal information to third parties where necessary for the purposes described in this policy, including:
- Yachting NSW and Yachting Australia for registration, racing and insurance purposes;
- Race management systems and results publication services;
- The Club's insurers;
- Government bodies and law enforcement agencies, where required by law; and
- Other Club members, to the extent necessary to conduct Club activities (for example, publishing race results or the crew list for a Club event).
We will not sell, rent or trade your personal information to third parties for marketing purposes.
We do not disclose personal information to overseas recipients unless required to do so by law or with your consent.
7. Photography and Images
The Club may take photographs and video footage at events and activities for use in Club publications, our website, social media and other communications. By participating in Club events, you consent to the Club using images in which you appear for these purposes.
Where images include children, the Club will obtain consent from a parent or guardian before publication, in accordance with our Member Code of Conduct Policy. We will not publish images of children alongside personal identifying information.
If you do not wish to be photographed or do not consent to the use of photographs in which you appear, please notify the Club in writing.
8. Website and Cookies
When you visit our website at www.bbyc.com.au, we may collect certain information automatically, including your IP address, browser type, pages visited and time spent on the site. This information is used for statistical and administrative purposes and to improve our website.
Our website may use cookies to enhance your browsing experience. You may disable cookies through your browser settings, although this may affect the functionality of certain parts of our website.
Our website may contain links to third-party websites. We are not responsible for the privacy practices of those websites and encourage you to review their privacy policies.
9. Storage and Security of Personal Information
We take reasonable steps to protect the personal information we hold from misuse, interference, loss, and from unauthorised access, modification or disclosure. These steps include:
- Storing physical records securely at the Club premises;
- Restricting access to personal information to Club officers and committee members who need it to perform their duties;
- Using password-protected systems for electronic records; and
- Securely disposing of personal information that is no longer required.
We retain personal information only for as long as necessary to fulfil the purposes for which it was collected, or as required by law.
10. Access and Correction
You have the right to request access to the personal information the Club holds about you, and to request that we correct any inaccurate, incomplete or out-of-date information.
To make an access or correction request, please contact us in writing using the contact details below. We will respond to your request within a reasonable time. In some circumstances we may be unable to provide access to certain information (for example, where doing so would unreasonably affect the privacy of another individual), and we will explain the reasons if this is the case.
We do not charge a fee for making an access request, but we may charge a reasonable fee to cover the cost of providing access where the request involves significant time or resources.
11. Complaints
If you have a complaint about the way the Club has handled your personal information, please contact us in writing using the details below. We will acknowledge your complaint promptly and aim to resolve it within 30 days.
If you are not satisfied with our response, you may lodge a complaint with the Office of the Australian Information Commissioner (OAIC):
- Website: www.oaic.gov.au
- Phone: 1300 363 992
12. Changes to This Policy
The Club may update this Privacy Policy from time to time to reflect changes in our practices or legal obligations. The current version will always be available on our website and at the Club premises. We encourage you to review this policy periodically.
13. Contact Us
For any privacy-related enquiries, requests or complaints, please contact:
- Hon. Secretary, Botany Bay Yacht Club Ltd
- 44 Endeavour Street, Sans Souci NSW 2219
- Phone: 9529 6152
- Website: www.bbyc.com.au